Inventory
Efficiently track inventory quantities, record precise locations, manage reorder information, and more with easy-to-use inventory software.
Streamlined inventory management
GET THE PLANNING AND PURCHASING ASSISTANCE YOU NEED
Whether as a standalone program or as a centralized inventory management tool for multiple Alliance™ applications, Alliance Inventory makes it easy to maintain your organization’s inventory. Track detailed information for every item, including vendors, prices, costs, quantities, and more. Gain accurate and comprehensive insights into your organization’s resources, including non-tangible items and manufactured products composed of other tracked items. Easily record not only what your organization possesses but also where materials are physically stored, ensuring fast and efficient item retrieval.
Plan your purchases and maintain optimum inventory levels with Alliance Inventory’s helpful purchasing advisories. Access vital financial information to monitor inventory costs and values, enabling informed decision-making and enhanced financial oversight.
SEAMLESS INTEGRATION WITH OTHER ESSENTIAL APPLICATIONS & PRODUCTS
Field Service
With Alliance Field Service and its convenient Mobile Field Service (MFS) app, quickly and simply record inventory items used in the field for a complete view of costs per job and easy inventory updates.
Accounts Payable
Easily update your records after a purchase! Alliance Accounts Payable generates inventory transactions during the voucher posting process, and the Purchase Orders submodule automatically creates receiving transaction entries from purchase order receipts.
General Ledger
Use Alliance General Ledger for complete and accurate financial reporting. Transactions in Inventory automatically update the appropriate accounts in General Ledger for a comprehensive view of your financial status.
Make ordering easy
STORE ESSENTIAL MANUFACTURER AND VENDOR DATA
Alliance Inventory can track all the information you need to make ordering easy. Record both manufacturer number and vendor number for each item. If an item is unavailable from your primary vendor, you can store up to four alternate vendors, complete with their unique vendor numbers and pricing information.
Use our convenient reports to make ordering even easier. A price list will provide information about the costs of selected items, while a purchasing advisory report will provide recommendations for items to purchase based on current levels and your specified reordering levels. You can even track information about the sale of items from your inventory.
Quick inventory access
Like all of our applications, Alliance Inventory is highly customizable. Configure Inventory settings to your organization’s setup: you can track multiple warehouses or other storage locations and even record more specific locations (such as rows, shelving units, shelves, or bins) to accurately manage storage of materials, supplies, and parts for your utility or municipal operation.
In addition, our convenient barcode feature can be used to both print barcodes for your items as well as automatically look up items by scanning the barcode for easy processing.
Inventory offers robust reporting tools that provide a complete overview of your inventory’s status:
- Access comprehensive lists of all your items
- Monitor real-time quantities of available items
- View detailed reports on items sold
- Track pricing data for informed purchasing decisions
- Gain insights into the total value of your inventory
- Review inventory activity over time to identify trends and optimize stock levels
- Generate worksheets to facilitate accurate physical inventory counts
Features
Data Tracking
- Track inventory items by number, category code, and user-defined description
- Track up to five vendors with each inventory item to facilitate purchasing
- Status flags for each item: Active, Inactive, Inactive Date, Reason, By User
- Locator codes for each inventory item for tracking inventory maintained at different sites and locations
Record Activity
- Summarize period and year-to-date activity for individual inventory items
- Multiple inventory costing options: LIFO, FIFO, and average cost
Purchasing Assistance
- Automatic purchase advisories with accompanying reports, on-demand inventory valuation
- Maintain item pricing levels, average cost, replacement cost, reorder level, quantity on-hand, and quantity committed
- Retain historical inventory item information for reference in planning and purchasing
Easy Maintenance
- Track inventory transactions, including receiving, sales/issues, adjustments, returns, and transfers
- Receipting routine for sale of inventory items
- Conveniently convert quantities to accurately record amounts received and used
- Physical count worksheets for any range of inventory items
- Quick entry for updating inventory item quantity differences following a physical count
Contact Us
Ready to Optimize Your Operations?
When you have the right tools for the job, everybody wins — especially your customers. Unlock your utility’s potential, reduce or eliminate pain points for your staff, and dramatically increase operating efficiency. Fill out our contact form or call 800.455.3293 to learn more about our suite of integrated solutions.