Inventory
Manage utility inventory, warehouse materials, stock levels, and reorder activity with software built for operational visibility.
Manage stock and purchasing activity
SUPPORT MATERIAL PLANNING, STOCK VISIBILITY & PROCUREMENT
United Systems’ Inventory functionality helps utilities and municipalities maintain warehouse stock, material records, vendor information, purchasing activity, and inventory costs across daily operations.
Maintain records for quantities, storage locations, vendors, pricing, and related inventory items while supporting assembled products and non-tangible inventory classifications.
Improve material planning with reorder visibility, purchasing oversight, inventory valuation, and financial reporting tools designed to support utility warehouse and procurement operations.
CONNECTED UNITED SYSTEMS APPLICATIONS
Field Service
Record inventory materials used in field operations through our in-office and mobile work orders functionality. Maintain visibility into material usage, inventory adjustments, and job-related costs across service activities and work orders.
Accounts Payable
Generate inventory receiving transactions and purchasing records with Accounts Payable. Automatically create receiving entries from purchase order receipts to support inventory reconciliation and procurement workflows.
General Ledger
Post inventory-related financial activity to General Ledger for connected accounting and reporting visibility. Inventory transactions automatically update the appropriate ledger accounts to support municipal financial oversight and inventory valuation.
Simplify purchasing and replenishment
MAINTAIN VENDOR, PRICING & REORDER INFORMATION
Inventory maintains manufacturer, vendor, pricing, and reorder information needed to support utility purchasing workflows. Associate inventory items with primary and alternate vendors, vendor-specific item numbers, pricing records, and replenishment details to improve purchasing flexibility and material availability.
Generate purchasing reports, pricing summaries, and reorder recommendations based on inventory levels and municipality-defined replenishment thresholds. Maintain visibility into inventory valuation, purchasing activity, and material usage across warehouse and field operations.
Warehouse organization, barcode processing, and inventory reporting
Configure warehouse inventory across multiple storage locations, including warehouses, shelving units, bins, and rows used to organize utility materials and supplies.
Generate and scan barcodes to support inventory lookup, material processing, receiving workflows, and physical inventory counts.
Inventory also provides reporting tools for inventory activity, material valuation, purchasing visibility, stock availability, and inventory auditing workflows.
- Access item and material inventory lists
- Monitor available quantities and inventory activity
- Review item sales and usage history
- Maintain pricing visibility for purchasing decisions
- Analyze inventory valuation and stock trends
- Generate worksheets for physical inventory counts and reconciliation
Features
Item & Vendor Records
- Maintain inventory items by item number, category, description, and classification
- Associate multiple vendors with inventory items to support purchasing and replenishment workflows
- Apply item status controls, including active, inactive, and user-defined status indicators
- Organize inventory across warehouses, storage sites, bins, shelves, and location codes
Cost Analysis
- Review inventory usage and activity by accounting period and year-to-date totals
- Support multiple inventory costing methods, including LIFO, FIFO, and average cost valuation
Purchasing & Reordering
- Generate purchasing recommendations and valuation reports based on stock levels and replenishment activity
- Maintain pricing records, replacement costs, reorder thresholds, available quantities, and committed stock levels
- Review historical material usage and purchasing activity to support planning and procurement decisions
Inventory Controls
- Maintain receiving, material usage, transfers, returns, adjustments, and warehouse transaction activity
- Support receipting workflows for inventory sales and material distribution
- Convert and reconcile quantities for received, issued, and utilized materials
- Generate worksheets for physical inventory counts and warehouse audits
- Update quantity variances and reconciliation differences following physical inventory counts
Ready to reduce friction across operations?
Coordinate billing, payments, customer service, metering, work orders, and operational workflows through utility-focused technology and support services. Talk with our team to learn how United Systems supports utilities through technology, operational services, metering, customer service, and workflow management.