Inventory

Track inventory quantities, record locations, manage reorder information, and more. Use as a stand-alone program or as a centralized inventory management tool for multiple Alliance™ applications.

Streamlined inventory management

GET THE PLANNING AND PURCHASING ASSISTANCE YOU NEED

With Alliance™ Inventory, it’s easy to maintain your organization’s inventory. For every item, you can track information about vendors, prices and costs, quantities, and much more! Get accurate, comprehensive information about your organization’s resources — you can even keep track of non-tangible items and manufactured items comprised of other items tracked in Inventory. Not only can you record what your organization has, but you can also record where materials are physically stored for fast, easy item retrieval.

Plan your purchases and maintain optimum inventory levels with Alliance Inventory’s helpful purchasing advisories. You’ll also have access to vital financial information to view inventory costs and values.

SEAMLESS INTEGRATION WITH OTHER ESSENTIAL APPLICATIONS & PRODUCTS

Field Service

With Alliance Field Service and its convenient Mobile Field Service (MFS) app, quickly and simply record inventory items used in the field for a complete view of costs per job and easy inventory updates.

Accounts Payable

Easily update your records after a purchase! Alliance Accounts Payable generates inventory transactions during the voucher posting process, and the Purchase Orders submodule automatically creates receiving transaction entries from purchase order receipts.

General Ledger

Use Alliance General Ledger for complete and accurate financial reporting. Transactions in Inventory automatically update the appropriate accounts in General Ledger for a comprehensive view of your financial status.

Centralized Inventory Management Use with Accounts Payable and Purchase Orders for simple ordering and automatic record updates Compatible with Mobile Field Service to easily record materials used in the field

Make ordering easy

STORE ESSENTIAL MANUFACTURER AND VENDOR DATA

Alliance Inventory can track all the information you need to make ordering easy. Record both manufacturer number and vendor number for each item. If an item can’t be ordered from your primary vendor, you can store up to four alternate vendors along with their unique vendor numbers and prices.

Use our convenient reports to make ordering even easier. A price list will provide information about the costs of selected items, while a purchasing advisory report will provide recommendations for items to purchase based on current levels and your specified reordering levels. You can even track information about the sale of items from your inventory.

More Features

Quick inventory access

Like all of our applications, Alliance Inventory is highly customizable. Use the settings to configure Inventory to your organization’s setup: you can track multiple warehouses or other storage locations and even record more specific locations, such as rows, shelving units, shelves, and/or bins, to accurately manage storage of materials, supplies, and parts for your utility or municipal operation.

In addition, our convenient barcode feature can be used to both print barcodes for your items as well as automatically look up items by scanning the barcode for easy processing.

Inventory’s reports provide a complete picture of your inventory’s status. Use a variety of options to obtain exactly the information that you are looking for. Get a list of all your items, see amounts of items available, view items sold, see price information, get information about the value of your inventory, and review activity over time. You can also generate worksheets to assist with getting a physical count of your inventory.

Optimize Your Inventory

Features

Data Tracking

Track inventory items by number, category code, and user-defined description
Track up to five vendors with each inventory item to facilitate purchasing
Status flags for each item: Active, Inactive, Inactive Date, Reason, By User
Locator codes for each inventory item for tracking inventory maintained at different sites and locations

Record Activity

Summarize period and year-to-date activity for individual inventory items
Multiple inventory costing options: LIFO, FIFO, and average cost

Purchasing Assistance

Automatic purchase advisories with accompanying reports, on-demand inventory valuation
Maintain item pricing levels, average cost, replacement cost, reorder level, quantity on-hand, and quantity committed
Retain historical inventory item information for reference in planning and purchasing

Easy Maintenance

Track inventory transactions, including receiving, sales/issues, adjustments, returns, and transfers
Receipting routine for sale of inventory items
Conveniently convert quantities to accurately record amounts received and used
Physical count worksheets for any range of inventory items
Quick entry for updating inventory item quantity differences following a physical count